Willbrook Plantation is 200 plus houses surrounded by a white split rail fence. What makes those houses homes and this a Community are the owners and residents that live here. Leading the way in making this a better place to live and bringing us together are the volunteers of the support committees.
The function of any committee is to assist the Board of Directors with programs/activities that advance the Willbrook community's mission and goals, as well as to utilize talents and knowledge of Willbrook residents.
There are generally two types of committees 1) Operating committees used by an association on a continual basis usually receiving funds for their operations. These committees can be set forth in the organization’s bylaws or in its board operations and policy manual or they may be established by custom. 2) Ad hoc committees are formed for a limited period of time to address a specific need. When the work of the ad hoc committee is completed, the committee is dissolved. This could be less than a year or more than a year depending on the extent of work required to complete the work assigned. These committees do not need operating monies to complete their missions.
The chair of all operating committees will be appointed by the current Board of Directors. All ad hoc committees will be elected by committee members. All committees should be comprised of no more than 5 to 7 community members including the chairperson. (Additional committee members will be determined by the chair of the committee and the Board of Directors.)
All committee members shall serve at the pleasure of the Board of Directors. The Board has the right and authority to disband and discontinue any committee, as well as appoint or dismiss any committee member with or without cause. The responsibilities of each committee may change at any time in accordance with the desires of the Board of Directors.
Committees should have a clear mission statement.
To maintain communications and accountability to the board, operating committee chairs shall provide the board member overseeing the operating committee a report of committee meetings and all action items. The board member shall add the report to the full Board of Directors meeting agenda. All operating committee projects and monies must be approved by the Board and brought forward by the board member overseeing any operating committee.
Ad hoc committee planned activities and events are to be reported to the Board by the committee chair.
Committee Mission Statements
ARB (Architectural Review Board/Committee)
The authority for the creation and enforcement of the Willbrook Plantation Architectural Review Board Guidelines is in the Declaration of Covenants and Restrictions of Willbrook Plantation Community Association, Inc. This document is recorded in the Georgetown County Courthouse, book 240; Page 78 was updated on April 16, 1987. Article VII is entitled Architectural Control and established the following objectives for the Architectural Review Board:
Architectural and design review shall be directed towards obtaining the following objectives for Willbrook Plantation:
a) Preventing excessive or unsightly grading, indiscriminate earth moving or clearing of property, removal of trees and vegetation which could cause disruption of natural water courses or scar natural land forms;
b) Insuring that the location and configuration of structures are visually harmonious with the terrain and vegetation of the Residential Lots and Dwelling Units and with surrounding Residential Lots, Dwelling Units and structures and does not unnecessarily block scenic views from existing structures or tend to dominate any general development or natural landscape;
c) Insuring that the architectural design and structures and their materials and colors are visually harmonious with Willbrook Plantations’ overall appearance, history and cultural heritage, with surrounding development, with natural land forms and native vegetation, and with development plans officially approved by the Joint Venture, or any governmental or public authority, if any, for the area in which the structures are proposed to be located;
d) Insuring the plans for landscaping provide visually pleasing settings for structures on the same lot and on adjoining or nearby lots, and blend harmoniously with the natural landscape;
e) Insuring that any development, structure, building or landscaping complies with the provisions of these covenants;
f) Promoting building design and construction techniques that respond to energy consumption and environmental quality consideration such as heat loss, air emissions and run-off water quality.
Please refer to the Covenants and Restrictions for further explanation of the Architectural Review Board and the Architectural Review process.
The ARB shall report to the Board and inform the Board of pending ARB approvals.
Committee Mission Statements
MISSION: To Provide the Willbrook Board valuable recommendations for improving the landscape and garden appearance of Willbrook Plantation common areas, including the pool area and Residence Club. The committee does not make recommendations for residents' and golf course properties
MISSION: To maximize the benefits of the pool and its facilities for all residents within the community and encourage community participation in pool and social events. Report all landscaping issues to landscape chair.
MISSION: To ensure and maintain the quality and safety of the streets, roads, bridges and adjacent infrastructures throughout the community. Regular inspections and preventive maintenance will be recommended and scheduled as needed.
MISSION: To review and recommend enhancements to the functionality, staffing and security of the Willbrook Plantation guard facility and to the operations of the front and back gate.
MISSION: To engage website visitors with a user-friendly design, and provide information on events, parties, community games and other community activities.
AD HOC COMMITTEES
MISSION: To unite the community using a variety of social interactions throughout the year. Plan three parties a year including our annual holiday party in December. Plan additional social events that have the support from the community. Help facilitate new resident's integration into the neighborhood by gathering in a social setting.
MISSION: To make the transition of moving into the Willbrook Plantation community a smooth and rewarding experience for new residents. A welcoming committee member will meet and greet new residents, provide neighborhood information, answer questions and present a small gift.
on our visits.
This page wil be redeveloped and "Committees" will become a primary tab on all pages